Sr Contract Admin Analyst

Company: CBRE
Location: San Jose
Posted on: November 1, 2024

Job Description:

Sr Contract Admin Analyst

Job ID

185626

Posted

23-Sep-2024

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Administrative, Data & Analytics

Location(s)

San Jose - California - United States of America

About the Role:
As a CBRE Sr. Contract Administration Analyst, you will be responsible for upholding the integrity of client's owned vacant land portfolio for global, large. complex portfolio of properties. Inputting, maintaining, organizing, and reporting on information regarding the portfolio.

This is a hybrid role requiring 3 days a week in office (Tuesday, Wednesday, Thursday) in San Jose, CA.
What You'll Do:

• Understand real estate regarding sales transactions. Will be required to read through PSAs, Closing Statements, Development Agreements, Amendments to contracts, Options, etc, and be able to identify and pull out key information to abstract. Abstraction is manually done by populating key fields and critical obligations into a Google Sheet template.
• Perform data entry into QuickBase or system of record pertaining to:
  • Ongoing obligations (obligation type, dates, milestones, costs, reminders)
  • 3rd Party Agreements - obligations, contact terms, costs (Purchase and Sale Agreement, Development Agreements, Options).
  • 3rd Party Consultant contract data, schedule, milestones.
  • Create and maintain Google Sheets (spreadsheets) for shared tracking of work progress.
    • Typical data may include key dates, milestones, deadlines and links to important documents.
    • Must be able to Google document embed links into spreadsheets and maintain most recent versions.
    • Ensure accurate agreement abstract data, scanned documents, owned property data and related documents are entered into source system managed by Client.
    • Deliver key reports informing the business of critical dates, contract compliance requirements, and outstanding compliance requirements.
    • Deliver ad hoc and monthly/quarterly reports for management and sites lead reflecting portfolio statistics and metrics (using Google Sheets & Google Looker Studio for reporting).
    • Deliver metrics and statistics in a mutually agreed upon format.
    • Manage key dates, obligations and milestones and provide appropriate notification to Management/Site leads of those obligations.
    • Measure and report on data completeness per PDAM Data Compliance Standards, as updates from time to time, to Client.
    • Support data cleanup and completeness efforts including data entry of agreement and infrastructure information for aged projects:
      • Identification, tracking, resolution or escalation of any document exceptions such as missing documents and information.
      • Quality check of significant fields (e.g. dates, costs, sizes, and options) of abstracted documents to ensure accuracy.
      • Prepare and distribute periodic and ad hoc reports in a timely, accurate manner. Designs reports utilizing various report writers, Google suite of projects (Sheets, Slides, Google Docs). Reviews standard reports prepared by team members for accuracy.
      • Prepare and distribute critical date reports; maintain tickler system for tracking important dates and tasks.
      • Create and maintain client agreement files ensuring they contain current, accurate information.
      • Serve as a member of a transition team, if needed, to get a new database site record set up and operating quickly and efficiently.
      • Cross-check and review work of peers to ensure quality and accuracy of data.
      • Perform other duties as assigned.
        
        
        
        
        What You'll Need:

        • Bachelor's Degree preferred with 2-5 years of relevant experience in Accounting, Finance, or Real Estate. In lieu of a degree, a combination of experience and education will be considered. Experience in property management or accounting preferred.
        • Prior land development and acquisition/transaction experience preferred.
        • Paralegal training or certification is preferred.
        • Intermediate knowledge of computer software and hardware (i.e. Google Sheets, Google Docs, Google Slides, and any Google Looker Studio and/or building Dashboard experiences is desired. Should have extensive experience building and maintaining complex spreadsheets.
        • Self-started with advanced organizational skills.
        • Ability to analyze possible solutions using technical experience to apply appropriate judgment and precedents.
          #GWSFMS
          
          Why CBRE?
          
          When you join CBRE you will have the support and resources of a global firm where an entrepreneurial mentality is encouraged. You'll realize your potential with exciting work, fast-paced assignments, an environment of constant learning and dedication to results! To enable your success, we provide the best tools, training and leaders in the industry.
          
          Our culture is built on our RISE values and reflects the needs and perspectives of our clients and our people. Our work is guided by our North Star: Crafting the real estate solutions of tomorrow, so businesses and people thrive.
          
          Coming to work for CBRE, you will receive a comprehensive benefits package, 401k, and extraordinary perks such as career growth and longevity!
          
          Disclaimer
          
          Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
          
          CBRE carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The minimum salary for the Sr Contract Admin Analyst position is $70,000 annually and the maximum salary for the Sr Contract Admin Analyst position is $75,000 annually. The compensation offered to a successful candidate will depend on their skills, qualifications, and experience. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.
          
          Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
          
          Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).
          
          NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.
          
          CBRE GWS
          
          CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.
          
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Keywords: CBRE, Berkeley , Sr Contract Admin Analyst, Professions , San Jose, California